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The zugferd package Creating electronic and hybrid invoices using LATEX Marei Peischl marei@peitex.de November 17, 2024Abstract Invoicing is getting more and more automated. Starting with public sector,

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How to fill out zugferd and faktur-x invoicing

01

Understand the structure of ZUGFeRD and Faktur-X formats, which include a visual PDF element and a machine-readable XML part.

02

Collect all required invoice details such as seller and buyer information, invoice number, date, payment terms, and line item descriptions.

03

Choose an invoicing software or tool that supports ZUGFeRD and Faktur-X formats to create the invoice.

04

Input the gathered information into the invoicing software, ensuring it adheres to the required specifications for ZUGFeRD or Faktur-X.

05

Validate the generated invoice to ensure all data complies with the ZUGFeRD standards.

06

Export or save the invoice in the ZUGFeRD or Faktur-X format, ensuring it includes both the PDF and XML components.

07

Send the invoice to the recipient, using electronic means to promote efficiency and reduce handling errors.

Who needs zugferd and faktur-x invoicing?

01

Businesses that engage in B2B transactions and require standardized invoicing methods.

02

Companies in Germany and other EU countries where ZUGFeRD and Faktur-X are widely adopted.

03

Organizations that want to enhance automation and efficiency in their invoicing processes.

04

Any entity looking to comply with regulations that promote electronic invoicing.

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What is zugferd and faktur-x invoicing?

ZUGFeRD (Zentraler User Guide des Forums elektronische Rechnung Deutschland) and FaktuRx are standards for electronic invoicing that integrate structured data with a PDF invoice, allowing for automated processing by the recipient's accounting system.

Who is required to file zugferd and faktur-x invoicing?

Organizations that engage in business transactions in Germany or are required to submit invoices electronically may be required to file using ZUGFeRD or FaktuRx standards, especially in public procurement.

How to fill out zugferd and faktur-x invoicing?

To fill out ZUGFeRD and FaktuRx invoices, one must use compliant software that can generate the structured data alongside the PDF invoice. Essential fields include seller and buyer information, itemized products/services, total amounts, and payment terms.

What is the purpose of zugferd and faktur-x invoicing?

The purpose of ZUGFeRD and FaktuRx invoicing is to streamline the invoicing process by enabling automated data extraction from invoices, reducing errors and processing time for accounts payable.

What information must be reported on zugferd and faktur-x invoicing?

Required information includes the invoice date, invoice number, seller's and buyer's details, descriptions and quantities of goods/services provided, total amount, taxes, and payment terms.

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