Get the free Regular Meeting Minutes

Minutes from the regular meeting of the Board of Directors of the Central Oregon Irrigation District (COID) held on September 10, 2024. The meeting covered various topics including open forum discussions, transfers, reports from different departments, financial approvals, old and new business items, and concluded with an executive session. Key decisions discussed included the season shut-off, property considerations, and updates on grants and contracts.

How to fill out regular meeting minutes

How to fill out regular meeting minutes

1. Start with the meeting date, time, and location.
2. List all participants and their roles.
3. State the purpose of the meeting.
4. Outline the agenda and topics discussed.
5. Record key points and decisions made for each topic.
6. Note any action items, along with responsible persons and deadlines.
7. Include any questions raised and responses given.
8. Conclude with the meeting adjournment time and the next meeting details, if available.

Who needs regular meeting minutes?

1. Participants of the meeting for reference.
2. Stakeholders who were not able to attend.
3. Team members involved in action items.
4. Management for tracking progress and decisions.
5. Auditors or compliance teams for record-keeping.

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What is regular meeting minutes?

Regular meeting minutes are the official written record of the discussions, decisions, and actions taken during a meeting. They serve as a summary of what transpired and are used for future reference.

Who is required to file regular meeting minutes?

Typically, the secretary or designated individual responsible for the meeting proceedings is required to file regular meeting minutes, ensuring that they are documented and circulated among relevant stakeholders.

How to fill out regular meeting minutes?

To fill out regular meeting minutes, begin by noting the date, time, and location of the meeting. Record the attendees, summarize each agenda item discussed, document any motions made along with the outcomes, and note any action items and due dates.

What is the purpose of regular meeting minutes?

The purpose of regular meeting minutes is to provide a clear and accurate record of what was discussed and decided during a meeting. They help keep track of actions to be taken, ensure accountability, and serve as a reference for future meetings.

What information must be reported on regular meeting minutes?

Regular meeting minutes must include the date and time of the meeting, a list of attendees, a summary of discussions, decisions made, motions proposed and voted on, as well as any action items and who is responsible for them.