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REPUBLIC OF THE PHILIPPINES DEPARTMENT OF FINANCE BUREAU OF INTERNAL REVENUEBids and Awards Committee Bringing In Revenues for NationBuildingPHILIPPINE BIDDING DOCUMENTS Sixth Edition July 2020PROCUREMENT
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How to fill out bidding and awards procedures

01
Identify the project or service that requires bidding.
02
Prepare a detailed description of the project, including requirements and specifications.
03
Determine the eligibility criteria for bidders and the evaluation criteria for proposals.
04
Draft and publish a Request for Proposal (RFP) or Invitation to Bid (ITB).
05
Set a deadline for bid submissions and clearly communicate it to potential bidders.
06
Facilitate a pre-bid meeting or Q&A session to clarify any doubts from bidders.
07
Collect and securely store all submitted bids until the deadline has passed.
08
Evaluate the received bids according to the pre-established criteria.
09
Select the winning bid and notify the successful bidder.
10
Formalize the agreement with the winning bidder through a contract.

Who needs bidding and awards procedures?

01
Government agencies looking to procure goods and services.
02
Non-profit organizations conducting funded projects.
03
Private companies engaging in large-scale projects requiring competitive pricing.
04
Businesses aiming to maintain transparency and fairness in supplier selection.
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Bidding and awards procedures refer to the processes and regulations that govern how contracts are awarded through a competitive bidding process, ensuring fairness, transparency, and compliance with legal standards.
Typically, public institutions, government agencies, and any organizations that receive public funding are required to file bidding and awards procedures.
To fill out bidding and awards procedures, one must complete the required forms accurately, providing necessary details such as project specifications, eligibility criteria, bid evaluation methods, and deadlines.
The purpose of bidding and awards procedures is to ensure a fair competition among suppliers, to secure the best value for public funds, and to maintain transparency in the procurement process.
Information that must be reported includes details about the bidding process, bid amounts, awarded contracts, and any relevant communications with bidders.
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