Get the free Extraordinary Meeting Minutes - lockhart nsw gov

This document contains the minutes from the Extraordinary Meeting of Lockhart Shire Council held on 30 October 2023, detailing the attendance, proceedings, resolutions, and key discussions focused on the audited financial statements for the 2022/2023 financial year.

How to fill out extraordinary meeting minutes

How to fill out extraordinary meeting minutes

1. Title the document as 'Extraordinary Meeting Minutes'.
2. Include the date, time, and location of the meeting.
3. List the names of attendees and those absent.
4. State the purpose of the extraordinary meeting.
5. Summarize the key discussions and decisions made during the meeting.
6. Include any votes taken and their outcomes.
7. Assign action items to specific individuals with deadlines.
8. End with the time of adjournment and the signature of the person recording the minutes.

Who needs extraordinary meeting minutes?

1. Members of the organization or board present at the meeting.
2. Absentees who need to stay informed.
3. Management and executive teams for decision-making.
4. Legal and compliance departments for documentation.
5. Stakeholders interested in the meeting outcomes.

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What is extraordinary meeting minutes?

Extraordinary meeting minutes are the official records of the proceedings, decisions, and discussions held during an extraordinary meeting, which is a meeting called outside of the regular schedule to address urgent matters.

Who is required to file extraordinary meeting minutes?

Typically, the secretary of the organization or the designated official responsible for documentation is required to file extraordinary meeting minutes.

How to fill out extraordinary meeting minutes?

To fill out extraordinary meeting minutes, include the date and time of the meeting, attendees, agenda items discussed, decisions made, actions assigned, and any relevant votes. Ensure clarity and accuracy in documenting the discussions.

What is the purpose of extraordinary meeting minutes?

The purpose of extraordinary meeting minutes is to provide a formal and permanent record of the discussions and decisions made during an extraordinary meeting, ensuring accountability and transparency.

What information must be reported on extraordinary meeting minutes?

Extraordinary meeting minutes must report the meeting's date, time, location, names of attendees, agenda items, summaries of discussions, decisions made, and any actions or follow-ups required.