Get the free Non-employee Travel Expense Reimbursement Form

This form is intended for non-employees seeking reimbursement for travel expenses incurred during official travel. It must be submitted to the KU Office of Audit, Risk & Compliance with appropriate documentation within 60 days of travel.

How to fill out non-employee travel expense reimbursement

How to fill out non-employee travel expense reimbursement

1. Obtain the non-employee travel expense reimbursement form from the appropriate department.
2. Fill in your personal information at the top of the form including name, address, and contact information.
3. Provide the date and purpose of the travel for which you're seeking reimbursement.
4. List all travel-related expenses in the designated sections, categorizing them as transportation, lodging, meals, etc.
5. Attach all relevant receipts as proof of expenses, ensuring they are organized and clearly labeled.
6. Calculate the total amount of expenses and write it at the bottom of the form.
7. Review the completed form for accuracy and completeness.
8. Submit the form and receipts to the designated approver or department for processing.

Who needs non-employee travel expense reimbursement?

1. Independent contractors who travel for work-related tasks.
2. Consultants who incur expenses while visiting a client.
3. Volunteers who are reimbursed for travel while performing duties for the organization.
4. Others who perform services but are not formal employees and require reimbursement for incurred travel expenses.

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What is non-employee travel expense reimbursement?

Non-employee travel expense reimbursement refers to the process of compensating individuals who are not company employees for expenses incurred while traveling for business-related purposes, such as meals, lodging, transportation, and other travel-related costs.

Who is required to file non-employee travel expense reimbursement?

Individuals who incur travel expenses while representing a company or client, such as independent contractors, consultants, freelancers, and other non-employees, are typically required to file for non-employee travel expense reimbursement.

How to fill out non-employee travel expense reimbursement?

To fill out non-employee travel expense reimbursement, individuals should collect receipts for all expenses, complete a reimbursement form provided by the company, detail each expense incurred, attach supporting documents, and submit the form to the appropriate department for approval.

What is the purpose of non-employee travel expense reimbursement?

The purpose of non-employee travel expense reimbursement is to ensure that non-employees are fairly compensated for necessary business-related expenses incurred while performing services for a company, thus encouraging effective collaboration and work.

What information must be reported on non-employee travel expense reimbursement?

Information that must be reported includes the dates of travel, purpose of the trip, detailed breakdown of expenses (including receipts), the total amount requested for reimbursement, and any applicable tax information.