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Reference #: 573060007EMERGENCY PURCHASE STATEMENT / NOTICE OF AWARD Agency:Capital Development BoardPoint of Contact: Marci BoudetLocation of Emergency: IDPH Oakland Street Laboratory (N0100) Vendor:

How to fill out emergency purchase statement notice

How to fill out emergency purchase statement notice

1. Begin by obtaining the emergency purchase statement notice form from your procurement department or relevant authority.
2. Fill out the date of the request at the top of the form.
3. Provide a clear description of the emergency situation that necessitated the purchase.
4. Specify the goods or services being procured as a result of the emergency.
5. Indicate the estimated cost of the emergency purchase.
6. List the vendor or supplier from whom the goods or services will be purchased.
7. Include any supporting documentation that justifies the emergency purchase, such as emails or reports.
8. Sign and date the form, certifying that the information provided is accurate and complete.
9. Submit the completed form to the appropriate department for approval as per your organization's policies.

Who needs emergency purchase statement notice?

1. Organizations or agencies that encounter an urgent need for goods or services that cannot be met through normal procurement processes.
2. Employees or staff responsible for making purchases in times of crisis or emergency situations.
3. Financial or procurement departments that require documentation to justify the expedited purchase.

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What is emergency purchase statement notice?

An emergency purchase statement notice is a formal document that outlines the details of unplanned purchases made to address urgent needs, ensuring transparency and accountability in the procurement process.

Who is required to file emergency purchase statement notice?

Typically, government agencies and departments that make emergency purchases beyond their usual procurement processes are required to file an emergency purchase statement notice.

How to fill out emergency purchase statement notice?

To fill out an emergency purchase statement notice, you should provide the date of the purchase, a description of the emergency, details of the vendor, the amount spent, and justification for the emergency purchase.

What is the purpose of emergency purchase statement notice?

The purpose of an emergency purchase statement notice is to document and justify purchases made in response to emergencies, ensuring proper oversight and compliance with procurement regulations.

What information must be reported on emergency purchase statement notice?

Information that must be reported includes the purchase date, description of the emergency, vendor details, amount of expenditure, and the rationale for the emergency procurement.