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This document outlines the emergency purchase made by the Capital Development Board for urgent electrical repairs at the Joliet Treatment Center. The emergency was due to power failures affecting essential services, necessitating immediate action to prevent further damage and disruption. Block Company Electric, Inc. was selected as the vendor due to their proximity, qualifications, and ability to respond quickly to the situation.

How to fill out emergency purchase statement

How to fill out emergency purchase statement

1. Start with the header, indicating 'Emergency Purchase Statement'.
2. Include the date of the statement.
3. Provide a clear description of the emergency situation.
4. List the items or services purchased due to the emergency.
5. Include the total cost incurred for each item or service.
6. Attach any necessary receipts or documentation as proof of purchase.
7. Sign and date the statement to verify its authenticity.

Who needs emergency purchase statement?

1. Organizations or businesses that experience unexpected emergencies.
2. Employees who made emergency purchases on behalf of their company.
3. Finance departments needing records for reimbursement or audits.
4. Managers responsible for budget tracking and emergency expenditures.

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What is emergency purchase statement?

An emergency purchase statement is a formal document that outlines purchases made under emergency conditions, bypassing standard procurement procedures.

Who is required to file emergency purchase statement?

Typically, government agencies and organizations that have made emergency purchases are required to file an emergency purchase statement.

How to fill out emergency purchase statement?

To fill out an emergency purchase statement, provide details such as the nature of the emergency, the items purchased, costs involved, the vendor information, and an explanation of why the emergency procedures were necessary.

What is the purpose of emergency purchase statement?

The purpose of the emergency purchase statement is to ensure transparency and accountability in the procurement process during emergencies, allowing stakeholders to understand the rationale behind expedited purchases.

What information must be reported on emergency purchase statement?

The information required on an emergency purchase statement includes the date of the purchase, description of the items or services, vendor details, total cost, justification for the emergency, and any relevant approvals.