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COLLEGE OF THE SEQUOIAS COMMUNITY COLLEGE DISTRICT Board of Trustees Meeting April 8, 2024CONSENT CALENDAR8APPROVAL OF SOLE SOURCE VENDOR: KLEIN EDUCATIONAL SYSTEMS Status:ActionPresented by:Ron Perez
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How to fill out approval of sole source
How to fill out approval of sole source
01
Begin by gathering all necessary documentation related to the proposed sole source purchase.
02
Clearly state the justification for using a sole source vendor, including reasons why competitive bids cannot be obtained.
03
Complete the required approval form, providing detailed information about the product or service being procured.
04
Indicate the estimated costs and the vendor's qualifications or previous performance.
05
Obtain signatures from all relevant authority figures who need to approve the request.
06
Submit the completed approval form along with any supporting documents to the designated department or committee for final review.
Who needs approval of sole source?
01
Departments or agencies that seek to procure goods or services without a competitive bidding process typically require sole source approval.
02
Project managers or procurement officers who are responsible for sourcing materials or services for specific projects.
03
Anyone involved in the budgeting or finance aspects of an organization that needs to justify procurement methods for compliance purposes.
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What is approval of sole source?
Approval of sole source refers to the process of obtaining authorization to procure goods or services from a single supplier without a competitive bidding process.
Who is required to file approval of sole source?
Entities or individuals who intend to procure goods or services from a sole source supplier are required to file for approval.
How to fill out approval of sole source?
To fill out approval of sole source, one must provide details about the procurement, including the supplier's information, the reason for using a sole source, and any relevant supporting documentation.
What is the purpose of approval of sole source?
The purpose of approval of sole source is to ensure transparency and accountability in the procurement process, validating that sole sourcing is justified and necessary.
What information must be reported on approval of sole source?
Information that must be reported includes the nature of the goods or services, justification for choosing a sole source, cost estimates, and the supplier's qualifications.
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