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Distr. GENERAL DP/CP/SEY/4 18 March 1992 ORIGINAL:ENGLISHThirtyninth session 429 May 1992, Geneva Item 6 of the provisional agendaPROGRAMME PLANNING Country and intercountry programmes and projects

How to fill out provisional agenda and annotations

How to fill out provisional agenda and annotations

1. Start with the title of the meeting or event at the top of the agenda.
2. Include the date, time, and location of the meeting.
3. List the major topics to be discussed in the order they will be addressed.
4. Provide a brief description for each agenda item, highlighting its purpose and objectives.
5. Assign time limits to each agenda item to ensure the meeting stays on track.
6. Identify who will lead the discussion for each topic.
7. Add any necessary background information or materials that will help participants prepare.
8. Ensure that the agenda is distributed to all participants in advance of the meeting.
9. Include a section for notes during the meeting to capture key points and decisions.

Who needs provisional agenda and annotations?

1. Meeting organizers who need to outline the discussion points.
2. Participants who require an understanding of the meeting's objectives and topics.
3. Regulatory bodies that mandate formal meeting procedures.
4. Stakeholders who need to be informed about what will be discussed.
5. Administrative staff who manage meeting logistics and documentation.

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What is provisional agenda and annotations?

The provisional agenda is a preliminary list of items to be discussed during a meeting, while annotations are detailed explanations or notes accompanying each item to provide context and clarity.

Who is required to file provisional agenda and annotations?

The person or organization responsible for organizing the meeting, typically the chairperson or designated secretary, is required to file the provisional agenda and annotations.

How to fill out provisional agenda and annotations?

To fill out the provisional agenda, list each topic to be discussed along with the order of discussion. For annotations, provide a brief description or explanation for each agenda item clarifying its significance or context.

What is the purpose of provisional agenda and annotations?

The purpose of the provisional agenda and annotations is to structure the meeting effectively, ensure all relevant topics are covered, and provide attendees with the necessary information to prepare for discussions.

What information must be reported on provisional agenda and annotations?

The provisional agenda must report the meeting's date, time, and location, as well as the specific topics to be discussed. Annotations should include details about each agenda item, including its background, objectives, and any necessary preparations.