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ATTACHMENT I (See regulation 2) PUBLIC PROCUREMENT REGULATORY AUTHORITY (PRA) CONTRACT AWARD PROFORMA I To Be Filled And Uploaded on PRA Website In Respect of All Public Contracts of Works, Services

How to fill out contract award proforma

How to fill out a contract award proforma:

1. Start by entering the basic information: Fill in the name of the contracting authority or organization awarding the contract, along with their contact details. Include the date on which the proforma is being filled out.
2. Specify the contract details: Indicate the contract title or reference number, along with its duration and value. Provide a brief description of the scope of work or services to be performed under the contract.
3. Identify the contractor: Fill in the name and contact details of the individual or company that will be awarded the contract. This includes their legal name, address, phone number, and email.
4. Include relevant legal information: If applicable, mention any registered business numbers or identification codes for the contractor. Additionally, if the contract is subject to any specific laws or regulations, note them in this section.
5. Describe the selection process: Outline the method used to select the contractor (e.g., competitive bidding, negotiation, etc.) and mention any evaluation criteria or factors considered during the selection process.
6. Attach supporting documents: If there are any supplementary documents required for the proforma, such as financial statements, certifications, or licenses, ensure these are properly attached or referenced.
7. Provide authorized signatures: The contract award proforma will typically need to be signed by an authorized representative of the contracting authority. Make sure to include their name, title, and date of signing.

Who needs a contract award proforma?

1. Government agencies: Governments often require contract award proformas to document the awarding of contracts for various projects, services, or supplies. This helps ensure transparency and accountability in public procurement.
2. Private companies: Businesses may also use contract award proformas to formally record the awarding of contracts to suppliers, contractors, or service providers. It provides a clear record of the agreement and helps establish legal relationships.
3. Non-profit organizations: NGOs and non-profit organizations that engage in contractual agreements with vendors, consultants, or other entities may use contract award proformas to document these transactions.

In summary, the contract award proforma is a document used to record the details of a contract award, including relevant information about the contracting parties, contract specifics, and the selection process. It is commonly used by government agencies, private companies, and non-profit organizations to document contracts and ensure transparency.

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What is contract award proforma?

Contract award proforma is a document that outlines the details of a contract that has been awarded to a particular party.

Who is required to file contract award proforma?

The party who has been awarded the contract is typically required to file the contract award proforma.

How to fill out contract award proforma?

The contract award proforma is usually filled out by providing information about the awarded contract, such as the parties involved, the contract amount, and the terms and conditions.

What is the purpose of contract award proforma?

The main purpose of contract award proforma is to provide transparency and accountability in the contract award process.

What information must be reported on contract award proforma?

The contract award proforma typically includes details about the parties involved, the contract amount, the scope of work, and any other relevant information.

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