Get the free Data Sharing and Transfer Guidance

This guidance outlines the procedures for sharing both outgoing and incoming data at WashU, with a focus on Data Transfer and Use Agreements (DTUAs). It covers the purpose of DTUAs, when they are necessary, the applicability of HIPAA, special considerations for human data sharing, and relevant processes and contacts for adherence to data sharing regulations and policies.

How to fill out data sharing and transfer

How to fill out data sharing and transfer

1. Identify the data to be shared or transferred.
2. Determine the purpose of data sharing and the intended audience.
3. Review any legal and compliance requirements related to data sharing.
4. Obtain necessary permissions and consents from stakeholders or data subjects.
5. Choose a secure method for data transfer (e.g., encrypted email, secure file transfer protocols).
6. Prepare the data by anonymizing or aggregating, if required.
7. Document the data shared, including who access it and how it will be used.
8. Monitor and review data usage to ensure compliance with agreements.

Who needs data sharing and transfer?

1. Businesses that collaborate with external partners or clients.
2. Researchers who require data for studies and analysis.
3. Organizations needing to comply with regulatory data sharing mandates.
4. Nonprofits seeking to share data for advocacy or program improvement.
5. Government agencies conducting inter-agency data analysis.

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What is data sharing and transfer?

Data sharing and transfer refers to the process of distributing and transferring data between different parties or systems in a controlled manner, ensuring that the data is accessible, secure, and compliant with applicable regulations.

Who is required to file data sharing and transfer?

Entities that engage in the sharing or transferring of data, such as businesses, organizations, and service providers that handle personal or sensitive data, are typically required to file data sharing and transfer.

How to fill out data sharing and transfer?

To fill out data sharing and transfer, individuals or entities must complete the required forms accurately, providing necessary details about the data involved, the parties sharing or receiving the data, and the purpose of the transfer.

What is the purpose of data sharing and transfer?

The purpose of data sharing and transfer is to facilitate collaboration, enhance research, improve services, ensure compliance with regulations, and enable efficient use of data across different platforms or organizations.

What information must be reported on data sharing and transfer?

Reported information typically includes the types of data being shared, the parties involved, the purpose of sharing, the duration of the transfer, and adherence to relevant data protection laws.