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REPORT TO CITY COUNCILApproved by: ___ Wendy Silva, Director of Human ResourcesCouncil Meeting of: November 17, 2021 B6 Agenda Number:___ Arnoldo Rodriguez, City Manager SUBJECT: Side Letter Agreements
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01
Begin by clearly defining the purpose of the side letter agreement.
02
Identify all parties involved in the agreement.
03
Outline the specific terms and conditions that will be included in the side letter.
04
Ensure that the side letter complements but does not contradict the main agreement.
05
Draft the side letter in clear and unambiguous language.
06
Have all parties review the document to ensure mutual understanding.
07
Obtain the necessary signatures from all involved parties.
08
Distribute copies of the signed side letter to all parties.

Who needs side letter agreements with?

01
Individuals or companies engaged in negotiations that require specific modifications to existing agreements.
02
Parties looking to clarify or supplement terms in a primary contract without altering the main document.
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Entities involved in complex transactions where additional agreements are necessary to address unique circumstances.
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Side letter agreements are supplementary contracts that modify or add to the terms of a primary agreement between parties. They clarify specific aspects of the main contract that may require further detail or flexibility.
Usually, the parties involved in the primary agreement are required to file side letter agreements with relevant regulatory bodies, or they might simply serve as internal documents between the parties.
Side letter agreements should be filled out by clearly stating the additional terms, referencing the primary agreement, and ensuring all involved parties understand and sign the document.
The purpose of side letter agreements is to better define, amend, or clarify terms and conditions of an existing contract without the need to rewrite the entire agreement.
Information that must be reported in side letter agreements typically includes the names of the parties, the effective date, detailed terms being altered or added, and signatures of authorized representatives.
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