Get the free Sole Source Purchase Justification and Approval Form

This document is used to justify and obtain approval for sole source purchases, specifically for the Orbis Smart Cap Leak Detection system intended for fire hydrants. It outlines the purchasing details, supplier information, and the rationale for not soliciting bids due to the absence of competitive alternatives.

How to fill out sole source purchase justification

How to fill out sole source purchase justification

1. Identify the specific goods or services required.
2. Research available suppliers and determine if they are the only source for the required goods or services.
3. Document the reasons for the sole source requirement, highlighting any unique capabilities or qualifications of the supplier.
4. Obtain quotes or pricing information from the sole source supplier.
5. Complete the sole source justification form, including all necessary information and supporting documentation.
6. Submit the justification for approval through the appropriate channels.

Who needs sole source purchase justification?

1. Government agencies or departments making purchases that cannot be sourced from multiple vendors.
2. Organizations that require specialized products or services that only one supplier can provide.
3. Procurement officers responsible for ensuring compliance with purchasing regulations.

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What is sole source purchase justification?

Sole source purchase justification is a formal explanation provided to demonstrate that a particular product or service can only be obtained from one supplier, thereby justifying the decision to bypass competitive bidding.

Who is required to file sole source purchase justification?

Generally, government entities and organizations that require procurement of goods or services without competition due to unique circumstances are required to file sole source purchase justification.

How to fill out sole source purchase justification?

To fill out sole source purchase justification, provide detailed information including the description of the goods or services, the rationale for selecting the sole source, any supporting documentation, and the estimated cost.

What is the purpose of sole source purchase justification?

The purpose of sole source purchase justification is to ensure transparency and accountability in spending, by providing reasons for not engaging in a competitive procurement process.

What information must be reported on sole source purchase justification?

Information that must be reported includes the supplier's details, cost estimates, justification for sole sourcing, intended use of the goods or services, and any previous contracts or related purchases.