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This document contains the unofficial minutes from the regular meeting of the City Council of Hot Springs, South Dakota, held on July 1, 2024. It details the council members present, actions taken, topics discussed, and public relations issues addressed, including updates on city projects, personnel changes, and public comments regarding city ordinances.

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How to fill out unofficial minutes of form

01

Start with the title 'Unofficial Minutes'.

02

Include the date, time, and location of the meeting.

03

List the attendees and any absentees.

04

Outline the agenda items discussed.

05

Summarize key points made during the discussions.

06

Note any decisions made or actions to be taken.

07

Record any assignments or responsibilities assigned.

08

Conclude with the next meeting details, if applicable.

09

Review the minutes for accuracy before finalizing.

Who needs unofficial minutes of form?

01

Members of the committee or organization that held the meeting.

02

Individuals who were unable to attend the meeting.

03

Stakeholders who need to be informed about the meeting outcomes.

04

Administrative staff responsible for record-keeping.

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What is unofficial minutes of form?

Unofficial minutes of form are informal records that summarize key discussions and decisions made during meetings, typically used for internal tracking rather than official filing.

Who is required to file unofficial minutes of form?

Typically, organizations or committees that hold meetings are encouraged to file unofficial minutes to keep a record of proceedings for reference, but it is not a legal requirement.

How to fill out unofficial minutes of form?

To fill out unofficial minutes, summarize the main topics discussed, record decisions made, note attendees, and document any action items along with their deadlines.

What is the purpose of unofficial minutes of form?

The purpose of unofficial minutes is to provide a record of discussions and decisions for internal use, aid in accountability, and facilitate follow-up on action items.

What information must be reported on unofficial minutes of form?

Information that must be reported includes the date and time of the meeting, names of attendees, key discussion points, decisions made, and any assigned tasks.

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