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CITY OF PALO ALTO CITY COUNCIL MINUTES Special Meeting November 19, 2012 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:00 P.M. Present:Burt, Espinosa, Holman,

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Gather all necessary materials including agenda and attendance records.

02

Record the date, time, and location of the meeting.

03

Note the names of council members present and absent.

04

Summarize discussions for each agenda item, highlighting key points and decisions.

05

Document any votes taken, including the motion, the outcome, and individual votes if necessary.

06

Include any public comments or questions that were raised.

07

Record any announcements or adjournments made.

08

Review the draft for clarity and accuracy before finalizing.

09

Distribute the draft minutes to council members for review and approval.

10

Publish the approved minutes for public access.

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What is city council draft minutes?

City council draft minutes are unofficial records of the proceedings and discussions that took place during a city council meeting, capturing key points, actions taken, and decisions made.

Who is required to file city council draft minutes?

Typically, the city clerk or a designated city official is required to file city council draft minutes after each meeting.

How to fill out city council draft minutes?

To fill out city council draft minutes, start by recording the date and time of the meeting, names of attendees, topics discussed, actions taken, and votes cast, ensuring clarity and accuracy.

What is the purpose of city council draft minutes?

The purpose of city council draft minutes is to provide a formal record of the meeting that can be referenced later, serving as documentation for the decisions made and facilitating transparency in government.

What information must be reported on city council draft minutes?

City council draft minutes must report the date, time, and location of the meeting, names of attendees, agenda items, summaries of discussions, motions made, votes recorded, and any resolutions passed.

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