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This document contains the official minutes of the regular meeting of the Board of Aldermen for the City of Riverside, Missouri, held on May 19, 2015. It includes discussions of various motions, resolutions, and public hearings, including the approval of financial expenditures, contracts for services, and special use permits for outdoor storage.

How to fill out minutes of regular meeting

How to fill out minutes of regular meeting

1. Start with the date, time, and location of the meeting.
2. List the names of attendees and absentees.
3. Record the agenda items discussed.
4. Summarize the key discussions for each agenda item.
5. Note any decisions made or actions assigned, including due dates.
6. Record any follow-up items or next meeting details.
7. Conclude with the time the meeting adjourned.
8. Ensure the minutes are clear, concise, and free of jargon.

Who needs minutes of regular meeting?

1. Meeting participants who want to recall discussions and decisions.
2. Stakeholders who were unable to attend the meeting.
3. Team members tasked with specific action items.
4. Management for oversight and accountability.
5. Auditors or regulatory bodies for compliance and record-keeping.

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What is minutes of regular meeting?

Minutes of a regular meeting are the official written record of the discussions, decisions, and actions taken during the meeting.

Who is required to file minutes of regular meeting?

Typically, the secretary of the organization or designated meeting attendee is responsible for filing the minutes of the regular meeting.

How to fill out minutes of regular meeting?

To fill out minutes, start with the meeting date, time, location, attendees, and absentees. Then summarize the discussions, decisions made, actions assigned, and any key votes taken.

What is the purpose of minutes of regular meeting?

The purpose of minutes is to provide a permanent record of the meeting for reference, accountability, and to inform those who were unable to attend.

What information must be reported on minutes of regular meeting?

Minutes must report the date, time, and location of the meeting, a list of attendees, a summary of discussions, decisions made, the outcomes of votes, and any assigned action items.