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This document outlines the procedures, policies, and guidelines for the Delegation of Purchasing Authority Program in the state of Indiana. It includes responsibilities of procurement agents, methods of purchasing, regulations for sourcing goods and services, and compliance measures to ensure integrity in the procurement process for State agencies.

How to fill out delegation of purchasing authority

How to fill out delegation of purchasing authority

1. Begin by obtaining the delegation of purchasing authority form from your organization's procurement department.
2. Fill in the date of delegation at the top of the form.
3. Clearly identify the individual being granted authority by providing their full name and job title.
4. Specify the scope of purchasing authority being granted (e.g., types of goods/services, monetary limits).
5. Include start and end dates for the delegation if applicable.
6. Provide the name and title of the approving authority who is granting the delegation.
7. Ensure all relevant signatures are obtained (both the delegate and the delegator).
8. Submit the completed form to the procurement department for record-keeping.

Who needs delegation of purchasing authority?

1. Individuals in management or supervisory roles who are responsible for making purchasing decisions.
2. Staff members in departments that require autonomy to purchase supplies or services without waiting for upper management's approval.
3. Any employee involved in a project that has budgetary responsibilities and needs to procure goods or services directly.

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What is delegation of purchasing authority?

Delegation of purchasing authority refers to the process by which an organization grants specific powers and responsibilities to individuals or departments to make purchasing decisions on behalf of the organization.

Who is required to file delegation of purchasing authority?

Typically, individuals or departments that manage purchasing activities and have been granted the authority to make purchases on behalf of an organization are required to file delegation of purchasing authority.

How to fill out delegation of purchasing authority?

To fill out delegation of purchasing authority, you generally need to complete a form that includes details about the delegatee, the scope of authority being granted, any limitations, and the time frame of the delegation.

What is the purpose of delegation of purchasing authority?

The purpose of delegation of purchasing authority is to streamline the purchasing process, enable faster decision-making, and ensure that designated personnel can efficiently manage procurement tasks.

What information must be reported on delegation of purchasing authority?

Information that must be reported typically includes the name of the delegatee, the specific purchasing authority granted, any restrictions or limitations, and the effective dates of the delegation.