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This document contains the official minutes from the regular meeting of the Board of Trustees for the South San Antonio Independent School District, held on March 22, 2023. It includes details on the attendance, citizen comments, financial discussions, recognitions, consent agenda items, and actions taken regarding school closures.

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How to fill out minutes of regular meeting

01

Start with the date, time, and location of the meeting.

02

List the names of attendees and note any absences.

03

Write down the agenda items discussed during the meeting.

04

Summarize discussions and decisions made for each agenda item.

05

Record any action items that were assigned, including responsible individuals and deadlines.

06

Include any announcements or general information shared.

07

Note the time the meeting ended.

08

Review and edit the minutes for clarity and accuracy before distribution.

Who needs minutes of regular meeting?

01

Meeting participants who require a record of discussions.

02

Stakeholders who may not have attended but need to stay informed.

03

Team members who are assigned action items.

04

Management for review and accountability purposes.

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Future reference for similar meetings or projects.

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What is minutes of regular meeting?

Minutes of a regular meeting are the official, written records that summarize the discussions, decisions, and actions taken during a meeting.

Who is required to file minutes of regular meeting?

Typically, the secretary of the organization or meeting is required to file the minutes of a regular meeting.

How to fill out minutes of regular meeting?

To fill out minutes, begin with the date and time of the meeting, list attendees, summarize key discussions, decisions made, and actions assigned, and conclude with the time the meeting adjourned.

What is the purpose of minutes of regular meeting?

The purpose of minutes is to provide a formal record of the proceedings for future reference, accountability, and to inform those who were not present.

What information must be reported on minutes of regular meeting?

Minutes should report the date, time, and location of the meeting, the names of participants, a summary of discussions, decisions made, and any actions assigned.

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