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SCOPE AND CONTENT NOTE The records of the International Association of Aquatic and Marine Science Libraries and Information Centers (IAMBIC) are housed in the archives of the Woods Hole Oceanographic

How to fill out scope and content note

How to fill out scope and content note:

1. Start by providing an overview of the collection or item being described. Include the title, creator, date range, and any other relevant information.
2. Describe the scope of the collection or item. This involves explaining the subject matter or topic it covers, as well as any limitations or boundaries.
3. Include information about the arrangement and organization of the material. Describe how it is structured, such as whether it is divided into series, subseries, or folders.
4. Provide a summary of the content within the collection or item. This can include key themes, significant events, or notable individuals represented.
5. Mention any significant formats or media types present, such as photographs, manuscripts, audiovisual materials, or digital files.
6. Consider adding information about the provenance or acquisition history of the collection or item. This can include details about how it was acquired or any past owners or custodial history.
7. Finally, ensure that the scope and content note is clear, concise, and accurately represents the materials being described.

Who needs scope and content note?

1. Archive or library professionals: Scope and content notes are important for archivists, librarians, and curators who are responsible for managing and describing collections. These notes help them understand the content, significance, and arrangement of the materials.
2. Researchers: Scope and content notes are valuable resources for researchers who are interested in studying or accessing specific collections or items. These notes provide them with an overview of what the collection contains and whether it aligns with their research interests.
3. Donors or collectors: Individuals or organizations who are donating or transferring collections to archival institutions may also benefit from scope and content notes. These notes help donors and collectors describe and communicate the contents of their collections, ensuring that their intentions or research value are preserved.

Overall, scope and content notes serve as crucial tools for managing, accessing, and understanding collections. They provide essential context and information to various stakeholders involved in the archival or library field.

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What is scope and content note?

Scope and content note is a brief description of the content and coverage of a collection or document.

Who is required to file scope and content note?

Archivists, librarians, and records managers are generally required to file scope and content notes.

How to fill out scope and content note?

Scope and content notes can be filled out by providing a summary of the collection or document, including its subject matter, time period, and significant aspects.

What is the purpose of scope and content note?

The purpose of scope and content note is to provide researchers with an overview of the collection or document and help them determine its relevance to their research.

What information must be reported on scope and content note?

Information such as the title of the collection or document, creator, dates covered, and a summary of the content should be reported on scope and content note.