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CITY COUNCIL STAFF REPORTTO:Honorable Mayor and City CouncilFROM:Matthew Bronson, City ManagerPREPARED BY:John Peters, Chief of PoliceSUBJECT:Records Destruction AuthorizationDATE: April 15, 2019RECOMMENDATION
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What is records destruction authorization?
Records destruction authorization is a formal process or document that allows an organization to dispose of or destroy records that are no longer needed for operational, legal, or compliance purposes.
Who is required to file records destruction authorization?
Typically, record-keeping or compliance officers within an organization are required to file records destruction authorization, although it may also involve managers who oversee the specific records being destroyed.
How to fill out records destruction authorization?
To fill out records destruction authorization, provide the necessary details such as the type of records to be destroyed, the date of destruction, the reason for destruction, and signatures from authorized personnel.
What is the purpose of records destruction authorization?
The purpose of records destruction authorization is to ensure that records are destroyed in a controlled manner, to comply with legal and regulatory requirements, and to protect sensitive information.
What information must be reported on records destruction authorization?
Information that must be reported on records destruction authorization includes the description of the records, retention period, storage location, date of proposed destruction, reason for destruction, and signatures of authorized individuals.
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