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The purpose of this Policy is to ensure that necessary records and documents of the University System of Georgia Foundation, Inc. and its subsidiaries are adequately protected and maintained, while also providing guidelines for the retention and disposal of records and ensuring compliance with relevant federal and state laws.

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What is record retention and destruction?

Record retention and destruction refers to the policies and procedures governing how long records are kept and how they are disposed of when they are no longer needed. This ensures compliance with legal requirements and minimizes risks associated with data breaches.

Who is required to file record retention and destruction?

Organizations and businesses that handle sensitive information or are subject to regulatory requirements are typically required to file record retention and destruction policies. This includes federal and state agencies, healthcare organizations, financial institutions, and any entity that collects personal data.

How to fill out record retention and destruction?

To fill out a record retention and destruction form, identify the type of records, specify the retention period, document the method of destruction, and provide signatures or approvals as required by your organization's policies.

What is the purpose of record retention and destruction?

The purpose of record retention and destruction is to manage information efficiently, reduce storage costs, ensure compliance with laws and regulations, and protect sensitive data from unauthorized access or breaches.

What information must be reported on record retention and destruction?

Information that must be reported includes the type of records, retention period, reasons for retention, method of destruction, and any legal references that justify the retention practices.

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