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(incorporated in Hong Kong with limited liability) (Stock Code: 0017) Proxy Form for use at the Annual General Meeting (or at any adjournment thereof) I/We (note 1) of being the registered holder(s)

How to fill out proxy form for use

How to fill out a proxy form for use:

1. Obtain a proxy form: Contact the relevant organization or event organizer to request a proxy form. They may provide it digitally or in a physical format.
2. Read the instructions: Before filling out the form, carefully read and understand the instructions provided. It is essential to follow the guidelines to ensure that your proxy vote or representation is valid.
3. Identify the required information: The proxy form will typically require you to provide your name, address, contact details, and any other relevant personal information. This information is necessary for identification purposes.
4. Identify the person being appointed as a proxy: Specify the name and contact information of the trusted individual who will act as your proxy. It is important to choose someone responsible and capable of representing your interests accurately.
5. Indicate the duration of the proxy: Determine the specific period during which the appointed proxy will have the authority to act on your behalf. This could be for a single meeting or an extended period, depending on the situation.
6. Sign and date the form: After completing all the required fields, carefully review the information provided. Once you are satisfied that everything is accurate, sign and date the proxy form. Your signature validates the document and authorizes your chosen proxy to act on your behalf.
7. Submit the form: Follow the instructions provided by the organization or event organizer to submit the proxy form. This may involve sending it via mail, email, or online submission, depending on the available options.

Who needs a proxy form for use?

1. Shareholders: In corporate settings, shareholders who cannot attend a shareholders' meeting may need to complete a proxy form to appoint someone to vote on their behalf.
2. Homeowners' associations: Members of homeowners' associations may need to fill out proxy forms if they are unable to attend a meeting where important decisions will be made.
3. Members of organizations: Members of various organizations, such as clubs, societies, or professional associations, may require proxy forms if they are unable to attend meetings where decisions are made, or if voting is required.
4. Tenants: In certain rental agreements, tenants may have the option to appoint a proxy to take part in decision-making processes if they are unable to attend meetings or discuss matters with the landlord in person.
5. Event attendees: In some cases, when attending conferences, seminars, or other events, individuals may need to fill out proxy forms to appoint someone to represent their interests and make decisions on their behalf if they are unable to be present.

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