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(incorporated in Hong Kong with limited liability) (Stock Code: 0017) Extraordinary General Meeting Form of Proxy Form of proxy for use by shareholders at the extraordinary general meeting (the Meeting)

How to fill out extraordinary general meeting form

How to fill out an extraordinary general meeting form:

1. Start by obtaining the form: The extraordinary general meeting form can usually be obtained from the organization or company hosting the meeting. Contact the appropriate authority to request the form.
2. Read the instructions: Before filling out the form, carefully read the instructions provided. This will give you a clear understanding of the required information and any specific guidelines to follow.
3. Enter the meeting details: Begin by entering the date, time, and location of the extraordinary general meeting. Ensure that you provide accurate and up-to-date information.
4. Provide personal details: Fill in your personal details, including your name, contact information, and any other requested identification details. This will help the organizers identify and contact you if necessary.
5. Indicate your purpose for attending: Specify the reason why you are attending the extraordinary general meeting. This can include voting on important decisions, discussing significant matters, or proposing changes to the organization's bylaws.
6. Bring necessary documents: If the form requires any supporting documents, make sure to attach them securely. These could include power of attorney documents, signed resolutions, or any other relevant paperwork.
7. Review and sign: Once you have completed filling out the form, carefully review all the information you have provided. Ensure that everything is accurate and legible. Finally, sign and date the form in the designated space.
8. Submit the form: Follow the instructions to submit the completed extraordinary general meeting form. This may involve mailing it, delivering it in person, or submitting it electronically, depending on the instructions provided.

Who needs an extraordinary general meeting form?

An extraordinary general meeting form is required by individuals or entities who wish to participate in an extraordinary general meeting. This could include shareholders, members of an organization, or any other relevant stakeholders who have the right or obligation to attend and contribute to the meeting. The form helps organizers collect necessary information and ensures smooth communication and coordination among all participants.

For pdfFiller’s FAQs

What is extraordinary general meeting form?

Extraordinary general meeting form is a document that is used to report information about a special meeting of shareholders of a company.

Who is required to file extraordinary general meeting form?

The company's management is required to file the extraordinary general meeting form with the appropriate regulatory agency.

How to fill out extraordinary general meeting form?

To fill out the form, the required information about the meeting, such as date, time, location, agenda, and resolutions, must be accurately documented.

What is the purpose of extraordinary general meeting form?

The purpose of the form is to inform regulatory agencies and shareholders about the decisions made during the extraordinary general meeting.

What information must be reported on extraordinary general meeting form?

The form must include details about the meeting, such as date, time, location, agenda, resolutions, and any voting results.

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