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(incorporated in Hong Kong with limited liability) (Stock Code: 0017) EXTRAORDINARY GENERAL MEETING PROXY FORM of proxy for use by shareholders at the extraordinary general meeting (the Meeting) of

How to fill out extraordinary general meeting proxy

How to fill out an extraordinary general meeting proxy?

1. Start by obtaining the proxy form. Typically, this form can be obtained from the company or organization hosting the extraordinary general meeting. It may also be available on their website or sent to shareholders via mail or email.
2. Read the instructions carefully. Before filling out the proxy form, make sure to thoroughly read the instructions provided with the form. These instructions will guide you on how to correctly complete the form and any specific requirements or information needed.
3. Provide personal information. Begin by filling out your personal information such as your full legal name, address, contact details, and any other necessary identification information requested on the form. This ensures that the proxy is properly attributed to you.
4. Indicate your voting instructions. In this section, you will specify how you want your shares or voting rights to be represented at the extraordinary general meeting. You may have several options, such as voting in favor, against, or abstaining on certain matters. Follow the instructions provided to indicate your choices clearly.
5. Choose a proxy. In some cases, you might not be able to attend the extraordinary general meeting in person, so you can appoint someone to act as your proxy. If you wish to appoint a proxy, indicate their name, contact details, and any specific instructions you may have for them regarding voting.
6. Sign and date the proxy form. Once you have completed all the necessary sections of the proxy form, carefully review the information you have provided. Sign and date the form in the designated spaces to validate it. Your signature signifies your agreement to appoint the proxy and your acknowledgment of the instructions and choices you have made.

Who needs an extraordinary general meeting proxy?

An extraordinary general meeting proxy is typically needed by shareholders or members of an organization who are unable to attend the meeting in person but still want their votes to be counted and their voice to be heard. It allows them to appoint someone else to represent their interests and vote on their behalf during the meeting.

It's also important to note that the necessity for an extraordinary general meeting proxy will depend on the rules and regulations of the specific company or organization hosting the meeting. It is recommended to review their bylaws, articles of association, or any other relevant documents to determine if a proxy is required or allowed.

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What is extraordinary general meeting proxy?

Extraordinary general meeting proxy is a document that allows a shareholder to appoint someone else to vote on their behalf at an extraordinary general meeting of a company.

Who is required to file extraordinary general meeting proxy?

Any shareholder who is unable to attend an extraordinary general meeting in person and wishes to have someone else vote on their behalf.

How to fill out extraordinary general meeting proxy?

To fill out an extraordinary general meeting proxy, the shareholder must complete the required fields with their information, sign the document, and give it to the appointed proxy.

What is the purpose of extraordinary general meeting proxy?

The purpose of extraordinary general meeting proxy is to ensure that shareholders who cannot attend a meeting in person can still have their votes counted.

What information must be reported on extraordinary general meeting proxy?

The information required on an extraordinary general meeting proxy includes the shareholder's name, number of shares held, the name of the appointed proxy, and the meeting details.