Get the free Sole Source Procurement Checklist

This checklist outlines the justification for sole source procurement of services provided by Hill Harper, emphasizing the unique qualifications and contributions of the contractor, American Program

How to fill out sole source procurement checklist

How to fill out sole source procurement checklist

1. Identify the need for goods or services that can only be provided by a single source.
2. Gather evidence supporting the claim that no other suppliers can provide the required goods or services.
3. Complete the sole source procurement checklist form, including details about the goods or services and the reasoning for sole source procurement.
4. Attach any relevant documentation that supports the sole source justification.
5. Ensure all necessary approvals are obtained from relevant authorities or management before proceeding.

Who needs sole source procurement checklist?

1. Procurement officers responsible for purchasing decisions.
2. Project managers who need specific products or services for their projects.
3. Finance departments that need to ensure compliance with procurement policies.
4. Legal teams for verifying contract terms and conditions.

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What is sole source procurement checklist?

A sole source procurement checklist is a document that assists in the evaluation and justification of purchasing goods or services from a single supplier without competitive bidding. It ensures compliance with procurement policies and regulations.

Who is required to file sole source procurement checklist?

Typically, public agencies, governmental bodies, or organizations that have procurement policies requiring documentation on non-competitive purchases must file the sole source procurement checklist when making such purchases.

How to fill out sole source procurement checklist?

To fill out the sole source procurement checklist, provide details about the vendor, the product or service being purchased, justification for not seeking competitive bids, and any relevant supporting documentation that explains why the selection of a sole source supplier is necessary.

What is the purpose of sole source procurement checklist?

The purpose of the sole source procurement checklist is to provide a structured approach for documenting the rationale behind choosing a sole supplier, ensuring transparency, and accountability in the procurement process.

What information must be reported on sole source procurement checklist?

The information that must be reported on the sole source procurement checklist includes the name of the vendor, description of goods/services, reason for sole sourcing, estimated cost, and any relevant certifications or qualifications of the vendor.