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This document is intended for suppliers to submit their quotations for the supply and delivery of meals for various activities of SSS Iloilo-Central Branch for the year 2025, including specific requirements
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How to fill out open quotation form

01
Start with the header section, including your company logo and information.
02
Fill in the date of the quotation.
03
Enter the customer's details, including name, company name, and contact information.
04
Provide a unique quotation number for tracking purposes.
05
List the products or services being quoted, including descriptions and quantities.
06
Include pricing information for each item, detailing unit prices and any discounts.
07
Specify payment terms and conditions.
08
Include the validity period of the quotation.
09
Add any necessary legal disclaimers.
10
End with a closing statement and a section for the customer to accept the quotation.

Who needs open quotation form?

01
Businesses seeking to provide a detailed estimate for products or services.
02
Sales professionals who need to formally communicate pricing to potential clients.
03
Organizations involved in procurement requiring cost evaluations for various suppliers.
04
Freelancers and contractors who need to present project proposals to clients.
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An open quotation form is a document used in procurement and bidding processes where suppliers can submit their price offers and terms for goods or services, allowing for a transparent selection based on received quotations.
Typically, suppliers or vendors who wish to participate in the bidding process for a particular contract or project are required to file an open quotation form.
To fill out an open quotation form, suppliers should provide details such as their company information, specific item descriptions, pricing, delivery terms, and any conditions that may apply, ensuring all requested information is complete and accurate.
The purpose of the open quotation form is to gather competitive price offers from various suppliers, allowing the purchasing party to evaluate options based on cost and other criteria to make an informed sourcing decision.
The information that must be reported includes supplier details (name, address, contact info), item specifications, quantity, unit price, total cost, delivery time, payment terms, and any additional terms and conditions relevant to the offer.
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quotation supply and delivery meals SSS Iloilo-Central Branch government procurement PhilGeps registration eligibility requirements contract terms payment terms food specifications

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