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THE RADICAL GROUP, I NC. A TECHNOLOGY MARKET RESEARCH FIRM Hosted Email Archiving Market Quadrant 2008 http://www.radicati.com Cost US $1,500 by company P.O. or $1,000 by credit card This Radical

How to fill out hosted email archiving

How to Fill Out Hosted Email Archiving:

1. Determine your archiving needs: Before filling out hosted email archiving, it is essential to determine your specific archiving needs. Consider factors such as the number of emails you receive and send, the duration you want to retain emails, and any legal or compliance requirements.
2. Select a reliable hosting provider: Look for a reputable hosting provider that offers email archiving services. Consider factors such as their experience, security measures, storage capacity, and any additional features or integrations that are important for your business.
3. Set up your hosted email archiving account: Once you have selected a hosting provider, sign up for an account. Provide the necessary information such as your organization's name, contact details, and any specific requirements or preferences you have for the archiving process.
4. Configure the archiving settings: After setting up your account, configure the archiving settings according to your needs. This may include specifying the email addresses or domains to be archived, setting up retention policies, defining search and retrieval options, and enabling any compliance features or legal holds.
5. Integrate with your email system: To enable seamless archiving of emails, integrate your email system with the hosted archiving service. This integration can be done using protocols such as IMAP, SMTP, or journaling, depending on the capabilities of your hosting provider and email system.
6. Train your users: Educate your employees on how to appropriately use the hosted email archiving system. Train them on best practices for email management, including the importance of archiving important communications and avoiding deleting essential emails.

Who needs hosted email archiving?

1. Businesses with regulatory or legal requirements: Industries such as finance, healthcare, and legal sectors are often bound by strict regulations regarding email retention. Hosted email archiving can help these businesses meet compliance requirements and mitigate potential legal risks.
2. Organizations with high email volumes: Companies that receive and send a large number of emails can benefit from hosted email archiving. It helps optimize email storage and retrieval, ensuring that important communications are easily accessible while maintaining efficient email management.
3. Businesses concerned about data loss or email tampering: Hosted email archiving provides an extra layer of security against data loss and email tampering. By preserving copies of all incoming and outgoing emails, businesses can recover lost or deleted data and monitor email activity for any suspicious behavior.
4. Companies seeking improved productivity: With hosted email archiving, employees can quickly search, retrieve, and reference past emails, saving time and effort. This accessibility to archived emails enhances productivity and facilitates efficient collaboration within the organization.
5. Businesses aiming for storage optimization: As emails continue to accumulate, storage capacity becomes a concern. Hosted email archiving offers a solution by offloading older emails to secure storage, freeing up valuable space in the email server and improving its performance.

It is important to note that the specific needs for hosted email archiving may vary for each organization. It is recommended to consult with an IT professional or a hosting provider to evaluate the best approach based on your business requirements.

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What is hosted email archiving?

Hosted email archiving is a service that allows organizations to store and manage their email data on servers maintained by a third-party provider.

Who is required to file hosted email archiving?

Organizations that are required to comply with regulations or industry standards regarding email retention are usually required to file hosted email archiving.

How to fill out hosted email archiving?

Hosted email archiving can be filled out by selecting a provider, setting up an account, and configuring the archiving settings based on the organization's needs and compliance requirements.

What is the purpose of hosted email archiving?

The purpose of hosted email archiving is to ensure that organizations can store and retrieve email data for compliance, legal, and operational purposes.

What information must be reported on hosted email archiving?

Hosted email archiving typically requires organizations to report on details such as sender and recipient information, email content, attachments, timestamps, and any relevant metadata.