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This form is used by individuals electing to use their personal vehicle for College business travel instead of air travel. It facilitates the reimbursement process for travel costs by requiring documentation for cost comparisons between driving and flying.
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How to fill out use of personal vehicle

01
Obtain the necessary form or document for use of personal vehicle from your organization.
02
Fill in your personal details, including name, contact information, and employee ID.
03
Specify the purpose of using your personal vehicle, providing relevant details of the journey.
04
List the dates and times when you intend to use your vehicle.
05
Include the estimated distance of your travel and any relevant destinations.
06
Sign and date the form, confirming that all information is accurate.
07
Submit the completed form to your supervisor or the designated authority for approval.

Who needs use of personal vehicle?

01
Employees who need to travel for work-related purposes.
02
Freelancers or contractors working with companies that require travel.
03
Individuals attending off-site meetings, client visits, or training seminars.
04
Staff involved in fieldwork or community outreach programs.
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The use of personal vehicle refers to the situation where an individual uses their privately owned vehicle for work-related tasks or commuting, often for business purposes.
Employees who use their personal vehicles for business purposes may be required to file claims or reports to be reimbursed for expenses or to document vehicle use for tax purposes.
To fill out a use of personal vehicle form, individuals typically need to provide their name, the dates of use, the purpose of the trips, odometer readings, and any receipts for expenses incurred.
The purpose is to allow employees to use their own vehicles for business-related travel and to ensure that they can receive reimbursement for expenses incurred during such use.
Information that must be reported includes the date of travel, purpose of the trip, starting and ending odometer readings, total miles driven, and any associated expenses such as fuel or tolls.
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