Get the free Exclusive Acquisition Justification (eaj) Form

This form is intended for noncompetitive purchases over $15,000, allowing staff to justify the need for exclusive acquisitions when competition is not feasible due to the unique nature of goods and services. It assists in communicating the necessary information to Contracts and Procurement for appropriate verification and approval.

How to fill out exclusive acquisition justification eaj

How to fill out exclusive acquisition justification eaj

1. Start with the title 'Exclusive Acquisition Justification'.
2. Provide a brief description of the acquisition and its purpose.
3. Identify the specific item or service to be acquired.
4. Justify the need for exclusivity, explaining why this particular acquisition cannot be obtained through competitive methods.
5. Include information on market research conducted, establishing that no other source is reasonably available.
6. Detail any unique qualifications or capabilities of the provider that necessitate this exclusive acquisition.
7. Specify the estimated cost and funding sources related to the acquisition.
8. Include any legal or regulatory requirements that support the exclusive acquisition.
9. Conclude with a summary emphasizing the importance of proceeding with the exclusive acquisition.

Who needs exclusive acquisition justification eaj?

1. Government agencies involved in procurement processes.
2. Project managers needing to justify sole-source contracts.
3. Financial officers responsible for overseeing spending and acquisitions.
4. Contracting officers who require formal justification for exclusive purchases.

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What is exclusive acquisition justification eaj?

Exclusive Acquisition Justification (EAJ) is a formal document that explains the necessity of acquiring a specific product or service exclusively from one source, rather than pursuing competitive opportunities.

Who is required to file exclusive acquisition justification eaj?

Government contracting officers or procurement officials are typically required to file an Exclusive Acquisition Justification when they determine that only one supplier can fulfill the requirements of the acquisition.

How to fill out exclusive acquisition justification eaj?

To fill out an Exclusive Acquisition Justification, the filing official must provide detailed information including the description of the requirement, rationale for the exclusive procurement, compatibility with existing systems, and any special qualifications of the supplier.

What is the purpose of exclusive acquisition justification eaj?

The purpose of the Exclusive Acquisition Justification is to document and justify the decision to procure a product or service from a single source, ensuring transparency and accountability in the procurement process.

What information must be reported on exclusive acquisition justification eaj?

The information that must be reported includes the acquisition description, the justification for exclusivity, the anticipated cost, the duration of the acquisition, any market research conducted, and the consequences of not procuring the item exclusively.