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MEMORANDUMAgenda Item No. 8(N)(6)TO:Honorable Chairman Oliver G. Gilbert, III and Members, Board of County CommissionersDATE:April 2, 2024FROM:Geri BonzonKeenan County AttorneySUBJECT:Resolution approving contract award to NV2A Dragados JV for Construction Services for the South Dade Transit Operations Center, Contract No. CIP227ADTPW22CT, in an amount not to exceed $245,750,156.80, inclusive of a contingency allowance of $21,995,468.80; authorizing the County Mayor to execute
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How to fill out resolution approving contract award

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How to fill out resolution approving contract award

01
Begin with the title of the resolution, clearly stating it is for the approval of a contract award.
02
Identify the parties involved in the contract, including the organization awarding the contract and the contractor selected.
03
Provide a brief description of the project or services involved in the contract.
04
Outline the key terms of the contract, including the contract amount and duration.
05
Include a statement regarding the procurement process that led to the selection of the contractor, ensuring compliance with relevant regulations.
06
Specify who is authorized to sign the contract on behalf of the awarding organization.
07
End with a line for the date of approval and signatures of relevant officials.

Who needs resolution approving contract award?

01
The resolution approving the contract award is needed by the governing body of the organization, such as the board of directors or city council, to ensure formal authorization of the contract.
02
It is also important for project managers or administrators involved in the execution of the contract to have this resolution for reference and compliance.
03
Additionally, legal and financial departments may need the resolution for record-keeping and auditing purposes.
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A resolution approving contract award is an official document or statement issued by a governing body or organization that formally accepts a proposal for a specific contract, indicating approval for the terms and conditions set forth in the contract.
Typically, the governing body or the designated authority within an organization is required to file the resolution approving contract award. This may include elected officials, city councils, or board members.
To fill out a resolution approving contract award, identify the parties involved, specify the details of the contract, include the terms of the award, list the reasons for selection, and provide the signatures of the approving authorities.
The purpose of the resolution approving contract award is to provide a formal and legal acknowledgment of the decision to award a contract, ensuring accountability and transparency in the procurement process.
The resolution must report the name of the contracting parties, the contract amount, the scope of work, the date of approval, and any relevant terms and conditions of the contract.
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