Get the free Sole Source Justification Memo

Este formulario de justificación de fuente única debe ser completado por el departamento o unidad de negocio antes de buscar adquirir bienes o servicios a través de este proceso no competitivo.

How to fill out sole source justification memo

How to fill out sole source justification memo

1. Start with a header that includes the title 'Sole Source Justification Memo'.
2. Provide the date of the memo.
3. Include the name of the person or department requesting the sole source justification.
4. State the purpose of the memo clearly, specifying what goods or services are being procured.
5. Justify why only one source is available or suitable for the required goods or services.
6. Include any supporting documentation or evidence that validates the sole source claim.
7. Specify the estimated cost and any relevant budget information.
8. Include the signature of the requester and any necessary approvals from higher authorities.
9. Add a section for additional comments or explanations if necessary.

Who needs sole source justification memo?

1. Government agencies when making purchases that require justification of sole sourcing.
2. Organizations that need to document and secure approval for non-competitive procurement.
3. Contract managers or procurement officers responsible for compliance with purchasing regulations.

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What is sole source justification memo?

A sole source justification memo is a document that explains and justifies the decision to procure goods or services from a single source rather than through competitive bidding.

Who is required to file sole source justification memo?

Typically, purchasing department personnel or project managers are required to file a sole source justification memo when requesting a sole source procurement.

How to fill out sole source justification memo?

To fill out a sole source justification memo, provide details such as the description of goods/services, the reason for sole sourcing, any relevant qualifications of the vendor, and supporting documentation.

What is the purpose of sole source justification memo?

The purpose of a sole source justification memo is to document and provide a rationale for bypassing competitive bidding, ensuring transparency, accountability, and compliance with procurement policies.

What information must be reported on sole source justification memo?

The memo must report the nature of the goods/services, justification for sole sourcing, vendor qualifications, pricing information, and any supporting data that elucidates the decision.