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Minutes of the Virginia Port Authority Board of Commissioners Budget Meeting held on June 6, 2024, including details of attendees, actions taken, and budget presentations.
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How to fill out minutes
How to fill out minutes
01
Start with the date and time of the meeting.
02
List the names of attendees and absentees.
03
Write a brief summary of the meeting's purpose.
04
Document key discussion points in bullet form.
05
Note any decisions made during the meeting.
06
Record action items along with responsible persons and deadlines.
07
End with the time the meeting adjourned.
08
Review and proofread the minutes before distribution.
Who needs minutes?
01
Meeting participants for reference.
02
Stakeholders who need updates on decisions made.
03
Administrative staff for record-keeping.
04
Future attendees to inform them of previous discussions.
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What is minutes?
Minutes are the official written record of the proceedings and decisions made during a meeting.
Who is required to file minutes?
Minutes are typically required to be filed by the secretary of the organization, board, or committee that convened the meeting.
How to fill out minutes?
To fill out minutes, summarize the meeting's discussion points, record decisions made, note attendees, and document any action items or follow-ups.
What is the purpose of minutes?
The purpose of minutes is to provide a clear, concise record of the meeting, ensure transparency, and serve as a reference for future actions.
What information must be reported on minutes?
Minutes must typically report the date and time of the meeting, attendees, agenda items discussed, decisions made, assignments of tasks, and a summary of discussions.
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