Get the free Sole and Single Source Request

This form must be used as justification for a purchase from a sole or single source without open competition when the purchase is $5,001 or above. It outlines conditions under which competitive procurement practices may be bypassed and requires submission with a purchase requisition in Workday.

How to fill out sole and single source

How to fill out sole and single source

1. Identify the need for a sole or single source procurement.
2. Gather and document the justification for using a sole or single source.
3. Complete the required forms or templates provided by your organization.
4. Include detailed information about the vendor and the specific goods or services needed.
5. Provide a clear explanation of why this vendor is the only source available.
6. Get necessary approvals from relevant department heads or procurement officials.
7. Submit the completed forms for processing.

Who needs sole and single source?

1. Organizations or agencies requiring specialized goods or services that are only available from one vendor.
2. Projects with urgent timelines that cannot accommodate the typical bidding process.
3. Situations where competition is not feasible due to unique capabilities of a vendor.

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What is sole and single source?

Sole source refers to a situation where only one supplier is capable of providing a specific product or service, while single source indicates that a particular supplier has been chosen among multiple available suppliers for procurement.

Who is required to file sole and single source?

Organizations and businesses that engage in procurement processes, particularly in government contracting, are required to file sole and single source justifications when they choose to purchase goods or services from only one supplier.

How to fill out sole and single source?

Filling out a sole and single source justification typically involves providing detailed documentation that explains the reasons for choosing that particular vendor, including a description of the goods or services, the competitive landscape, and evidence supporting the need for a sole or single source procurement.

What is the purpose of sole and single source?

The purpose of sole and single source procurement is to ensure that organizations can justify their decisions to procure from a single vendor due to unique capabilities, time sensitivity, or other strategic reasons while complying with regulations and promoting transparency.

What information must be reported on sole and single source?

The information that must be reported usually includes the vendor's name, a clear description of the product or service being procured, the rationale for the sole or single sourcing decision, any alternatives considered, and the anticipated cost.