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This form is used to document purchases made with the P-Card, including details about the merchant, date, meeting/event title, purchase description, and business purpose. It includes a checklist for required documentation and attestation regarding the legitimacy of the purchase.

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How to fill out p-card form - provost

How to fill out p-card form

01

Obtain a copy of the p-card form from your department's administrative office or online portal.

02

Fill in the date at the top of the form.

03

Provide your name and department information in the designated fields.

04

Specify the purpose of the purchase in the 'Purpose' section.

05

List the items or services being purchased along with their costs.

06

Include any additional documentation required, such as receipts or quotes.

07

Sign the form in the 'Authorized Signature' section.

08

Submit the completed form to your supervisor or the relevant approving authority.

Who needs p-card form?

01

Employees who are authorized to make purchases for their department or organization

02

Managers and supervisors who oversee budget and expenditure approvals

03

Finance department staff who process and track p-card transactions

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What is p-card form?

A p-card form, or purchasing card form, is a document used to track and manage purchases made using a company credit card or p-card. It helps in maintaining records for auditing and budgeting purposes.

Who is required to file p-card form?

Employees who use a p-card for business-related purchases are required to file a p-card form to report their transactions.

How to fill out p-card form?

To fill out a p-card form, enter details such as the date of purchase, vendor name, amount spent, purpose of the purchase, and attach any receipts or supporting documentation.

What is the purpose of p-card form?

The purpose of the p-card form is to provide a transparent and organized method for reporting and reconciling p-card transactions to ensure proper use of funds and compliance with company policies.

What information must be reported on p-card form?

The information that must be reported on a p-card form includes the transaction date, vendor name, amount spent, account codes, purchase purpose, and any supporting documentation such as receipts.

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