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A voucher form used to claim reimbursement for mileage expenses incurred while performing duties for the San Antonio Alamo Area Local #0195, requiring documentation such as a Mapquest mileage indicator.
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How to fill out mileage expense voucher
How to fill out mileage expense voucher
01
Obtain a mileage expense voucher form from your employer or download it from the company website.
02
Fill in your name and employee ID at the top of the form.
03
Enter the date of each trip you took for business purposes.
04
List the starting and ending locations for each trip.
05
Calculate the total miles driven for each trip and enter that information.
06
Refer to the company's mileage reimbursement rate and multiply the total miles by this rate to calculate the reimbursement amount.
07
Add up all reimbursement amounts for the trips listed.
08
Sign and date the voucher to confirm the accuracy of the information.
09
Submit the completed mileage expense voucher to your financial department or through the designated submission process.
Who needs mileage expense voucher?
01
Employees who use their personal vehicles for business-related travel need to fill out a mileage expense voucher to seek reimbursement.
02
Independent contractors or freelancers who incur travel expenses for work purposes may also require a mileage expense voucher for reimbursement.
03
Managers or team leads who oversee travel budgets may need to review and approve these vouchers.
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What is mileage expense voucher?
A mileage expense voucher is a document that employees use to record and claim reimbursement for the miles driven for business purposes.
Who is required to file mileage expense voucher?
Employees who use their personal vehicles for business activities are required to file a mileage expense voucher to receive reimbursement.
How to fill out mileage expense voucher?
To fill out a mileage expense voucher, one must include details such as the date of travel, destinations, purpose of the trip, starting and ending odometer readings, and the total miles driven.
What is the purpose of mileage expense voucher?
The purpose of a mileage expense voucher is to document business-related travel and to ensure employees are reimbursed for their vehicle expenses incurred while conducting company business.
What information must be reported on mileage expense voucher?
Information that must be reported on a mileage expense voucher includes the date of travel, places traveled to and from, the purpose of the trip, odometer readings, total miles driven, and any relevant receipts or supporting documents.
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