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This document outlines the process and requirements for emergency procurement of services, supplies, or equipment at the California State University Maritime Academy in response to immediate threats

How to fill out emergency purchase authorization

How to fill out emergency purchase authorization

1. Begin by obtaining the emergency purchase authorization form from the designated department or online portal.
2. Fill in the date of the request at the top of the form.
3. Provide a detailed description of the item or service needed for the emergency.
4. Include the reason for the emergency purchase, explaining the urgency and necessity.
5. Specify the estimated cost of the purchase.
6. Provide the vendor or supplier's information, including contact details.
7. Attach any supporting documentation, such as quotes or previous correspondence related to the emergency.
8. Sign and date the form to verify your authorization.
9. Submit the completed form to the appropriate supervisor or department for approval.

Who needs emergency purchase authorization?

1. Emergency purchase authorization is required for employees or departments that encounter unforeseen situations that necessitate immediate procurement of goods or services to prevent disruption of operations.

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What is emergency purchase authorization?

Emergency purchase authorization is a formal approval process that allows an organization to procure goods or services urgently, bypassing normal procurement procedures due to unforeseen circumstances.

Who is required to file emergency purchase authorization?

Typically, department heads or authorized procurement officials are required to file emergency purchase authorization when the need arises.

How to fill out emergency purchase authorization?

To fill out an emergency purchase authorization, provide details such as the nature of the emergency, the specific goods or services needed, estimated costs, and justifications for the urgent need.

What is the purpose of emergency purchase authorization?

The purpose of emergency purchase authorization is to enable organizations to respond swiftly to urgent needs that cannot wait for the standard procurement process, ensuring continuity of operations.

What information must be reported on emergency purchase authorization?

Information that must be reported includes the description of the emergency, item(s) required, estimated cost, vendor information, and any supporting documentation to justify the emergency request.