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This checklist is for the Pennsylvania Human Relations Commission to justify the sole source procurement of services, specifically focusing on a vendor with expertise in meditation and mindfulness

How to fill out sole source procurement checklist

How to fill out sole source procurement checklist

1. Identify the need for sole source procurement and ensure it meets the criteria.
2. Gather relevant documentation that supports the need for sole sourcing.
3. Complete the sole source justification form with details on the vendor and why they are the only source.
4. Attach supporting evidence such as contracts, quotes, or expert opinions.
5. Review the checklist for completeness and ensure all boxes are checked.
6. Submit the checklist and justification to the appropriate authority for approval.

Who needs sole source procurement checklist?

1. Procurement officers responsible for purchasing decisions.
2. Department heads who initiate the procurement process.
3. Financial auditors who review procurement practices.
4. Contract managers involved in vendor relationships.

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What is sole source procurement checklist?

A sole source procurement checklist is a tool used to evaluate and document the justification for acquiring goods or services from a single vendor without a competitive bidding process.

Who is required to file sole source procurement checklist?

Typically, government agencies and organizations that are subject to procurement regulations are required to file a sole source procurement checklist when engaging in sole source purchasing.

How to fill out sole source procurement checklist?

To fill out a sole source procurement checklist, one must provide details about the procurement, including the reason for sole source selection, vendor information, and the specific goods or services being procured as well as supporting documentation.

What is the purpose of sole source procurement checklist?

The purpose of a sole source procurement checklist is to ensure transparency, accountability, and compliance with procurement laws by documenting the rationale for not seeking competitive bids.

What information must be reported on sole source procurement checklist?

Information reported on the sole source procurement checklist generally includes the vendor's name, the nature of the good or service, justification for sole sourcing, estimated costs, and any relevant supporting documents.