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This Privacy Impact Assessment (PIA) addresses the BPA Energy Efficiency Tracking System (BEETS), a new SaaS system utilized by BPA Energy Efficiency staff and contractors for managing energy efficiency
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How to fill out privacy impact assessment

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How to fill out privacy impact assessment

01
Identify the project or program that needs assessment.
02
Gather stakeholders to discuss the purpose and scope of the assessment.
03
Identify and list the personal data being collected and processed.
04
Assess the necessity and proportionality of data processing activities.
05
Determine potential risks to individuals' privacy and data protection.
06
Identify measures to mitigate identified risks.
07
Document findings and decisions in the privacy impact assessment report.
08
Review the assessment with relevant stakeholders for accuracy and completeness.
09
Submit the assessment for review and approval by appropriate oversight bodies.
10
Implement recommended measures and monitor ongoing compliance.

Who needs privacy impact assessment?

01
Organizations that handle personal data, including businesses, government agencies, and non-profits.
02
Any project or program that involves the collection, processing, or storage of personal information.
03
Data protection officers and compliance teams within organizations.
04
Stakeholders involved in major projects that may impact privacy rights.
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A privacy impact assessment (PIA) is a process that helps organizations identify, assess, and mitigate the privacy risks associated with their projects, systems, or operations that involve personal data.
Organizations, especially public sector agencies and those handling personal data in private sectors, are often required to file a PIA, particularly when starting new projects or systems that might affect user privacy.
Filling out a PIA typically involves outlining the purpose of the data collection, describing the data lifecycle, assessing potential risks, determining mitigation strategies, and documenting compliance measures.
The purpose of a PIA is to ensure that privacy risks are considered and addressed during the planning and implementation phases of projects involving personal data, thus promoting compliance and protecting individual privacy rights.
A PIA must report information such as the project description, types of data collected, data retention and deletion policies, potential risks and impacts on privacy, and measures taken to mitigate those risks.
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Privacy Impact Assessment BPA Energy Efficiency BEETS Department of Energy PII SaaS System Utility Customers Non-Appropriated Federal Agency Document Management

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