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CIVIL SERVICE OF JAMAICA JOB DESCRIPTION AND SPECIFICATION MINISTRY OF JUSTICEJOB TITLE:Records AnalystJOB GRADE:PIDG/RIM 4POST NUMBER:56836DEPARTMENT/DIVISION:Corporate Services DivisionBRANCH:Documentation,
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Gather all required documentation and information relevant to the records.
02
Create a new entry in the records management system.
03
Input the title of the record accurately.
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Fill in the date created and the date of any relevant updates.
05
Add metadata such as author name, department, and confidentiality level.
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Ensure all records are categorized correctly according to the organization’s record classification scheme.
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Who needs records analyst?

01
Organizations that handle large volumes of data and need efficient recordkeeping.
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Government agencies that must comply with legal and regulatory requirements.
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Healthcare providers managing patient records.
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Educational institutions needing to maintain student records.
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Corporations that need to track and manage internal and external communication.
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A records analyst is a professional responsible for managing, organizing, and analyzing records and data within an organization to ensure compliance with regulations and optimize information management.
Organizations and individuals who are mandated by law or regulation to maintain records, such as government agencies, healthcare providers, and businesses that handle sensitive information, are required to file records analyst.
To fill out a records analyst, one must gather all necessary information, including types of records, their purpose, retention schedules, and compliance requirements, and then provide this information in the appropriate format specified by the regulatory body.
The purpose of a records analyst is to ensure that an organization effectively manages its records, complies with legal requirements, minimizes risk, and improves operational efficiency by providing accurate and accessible information.
Information that must be reported on records analyst typically includes record types, retention periods, the method of storage, access controls, and any relevant legal or regulatory requirements.
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