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Requesting Nonroutine Expenses from the Office of Public Defense Services: The Easy Way and the Other Way1 By Paul Levy General Counsel, Office of Public Defense Services (Revised April 17, 2014) Given

How to fill out requesting nonroutine expenses from

How to fill out the requesting nonroutine expenses form:

1. Start by entering your personal information, such as your name, employee ID, department, and contact details. This ensures that the form is properly attributed to you.
2. Specify the purpose of the nonroutine expenses request. Clearly state the reason for the expenses and provide any relevant details. This helps in assessing the validity of the request and understanding its importance.
3. Indicate the date and duration of the expenses. If the expenses are for a specific event or period, provide the start and end dates. This helps in allocating the necessary resources and planning for any budgetary considerations.
4. Specify the items or services for which you are seeking nonroutine expenses. Provide a detailed description of each item or service, including the quantity, cost, and purpose. This helps in evaluating the necessity and relevance of the requested expenses.
5. Justify why these expenses are crucial for your work or project. Explain how they contribute to your objectives and provide any supporting documentation or evidence if required. This helps in demonstrating the need for these nonroutine expenses.

Who needs requesting nonroutine expenses from:

1. Employees: Any employee who requires additional funds for work-related expenses that fall outside the routine budget or established guidelines should complete a requesting nonroutine expenses form. This ensures that they can receive the necessary resources for their work efficiently.
2. Managers or supervisors: Managers or supervisors are responsible for reviewing and approving nonroutine expenses requests from their team members. They need to assess the validity and necessity of the expenses, ensuring they align with the department's objectives and budget.
3. Finance or accounting department: Once the requesting nonroutine expenses form is submitted and approved, the finance or accounting department needs this form to process the payment or allocation of funds. They ensure that the expenses are recorded correctly and comply with financial regulations.

In conclusion, filling out the requesting nonroutine expenses form involves providing detailed information about the expenses, justifying their necessity, and submitting the form to the relevant authorities. Employees, managers, and the finance department all have specific roles in this process to ensure the smooth flow of funds for nonroutine expenses.

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