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Minutes from the joint meeting of the VFBF Aquaculture Advisory Committee and the Virginia Aquaculture Advisory Board held on May 18, 2021, covering various updates including fish health testing,

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How to fill out draft minutes

1. Start with the heading 'Minutes of the Meeting' followed by the date and time.
2. List the names of attendees and their respective roles or titles.
3. Write a brief overview of the meeting's agenda.
4. Document each agenda item, including the discussion, decisions made, and any action items assigned.
5. Include any relevant votes taken, specifying the outcome and names of those involved.
6. Record any points of clarification or follow-up needed from the meeting.
7. Conclude the minutes with the time of adjournment and the next meeting date if scheduled.
8. Review and proofread the draft for clarity and accuracy before final distribution.

Who needs draft minutes?

1. Meeting participants who need a summary of discussions.
2. Team members who were unable to attend the meeting.
3. Managers and supervisors who require updates on project progress.
4. Document control or administrative staff for record-keeping purposes.
5. Stakeholders who need to be informed about decisions and action items.

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What is draft minutes?

Draft minutes are a preliminary version of the official record of a meeting, outlining the main points discussed, decisions made, and any action items.

Who is required to file draft minutes?

Typically, the secretary or a designated individual from the meeting is responsible for filing draft minutes, ensuring that they reflect the discussions held.

How to fill out draft minutes?

To fill out draft minutes, begin by noting the date, time, and location of the meeting, followed by a list of attendees. Summarize the agenda items discussed, decisions made, and any action items assigned, ensuring clarity and accuracy.

What is the purpose of draft minutes?

The purpose of draft minutes is to provide a clear and concise record of the meeting that can be reviewed, edited, and approved before becoming the official minutes.

What information must be reported on draft minutes?

Draft minutes must report the meeting attendees, date and time, agenda items discussed, decisions made, actions assigned, and any important comments or discussions that took place.