Get the free Planning Board Meeting Minutes

Minutes from the Waterboro Planning Board meeting held on October 3, 2012, including a site walk at 20 Inspiration Point and discussions on various appointments and old business.

How to fill out planning board meeting minutes

How to fill out planning board meeting minutes

1. Start with the heading which includes the date, time, and location of the meeting.
2. List the names of board members present and absent.
3. Include any guests or members of the public attending the meeting.
4. Summarize the agenda items discussed during the meeting.
5. Note key points from each agenda item, including decisions made and any motions or votes.
6. Record any public comments or input received during the meeting.
7. Include action items assigned to specific members with deadlines.
8. End with the time the meeting adjourned.
9. Review and edit the minutes for clarity and accuracy before distribution.

Who needs planning board meeting minutes?

1. Planning board members need the minutes for record-keeping and reference.
2. The local government or municipality requires the minutes for transparency and legal compliance.
3. Residents and the public may seek the minutes to stay informed about local planning activities and decisions.
4. Future planning board members can use the minutes to understand past discussions and decisions.

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What is planning board meeting minutes?

Planning board meeting minutes are official written records that document the discussions, decisions, and actions taken during a planning board meeting.

Who is required to file planning board meeting minutes?

Typically, the secretary of the planning board or a designated staff member is required to file the planning board meeting minutes.

How to fill out planning board meeting minutes?

To fill out planning board meeting minutes, record the date, time, and location of the meeting, list attendees, summarize discussions, note any decisions made, and document any motions voted upon.

What is the purpose of planning board meeting minutes?

The purpose of planning board meeting minutes is to provide an official account of the meeting for reference, to ensure transparency, and to inform stakeholders about decisions and discussions.

What information must be reported on planning board meeting minutes?

Planning board meeting minutes must report the date, time, and location of the meeting, names of attendees, a summary of discussions, decisions made, any motions proposed, and voting outcomes.