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This document is a Request for Quotation for the procurement of various office equipment including air conditioning units, laptops, LED TVs, and printers, issued by the Bids and Awards Committee of

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How to fill out request for quotation

01

Begin by gathering relevant information about the product or service needed.

02

Clearly define your requirements, including specifications, quantity, and delivery timelines.

03

Research potential suppliers and their contact information.

04

Create a standardized RFQ document or template.

05

Fill out the RFQ with your company details, product/service specifications, and payment terms.

06

Include a deadline for suppliers to submit their bids.

07

Send the RFQ to the selected suppliers and keep track of responses.

Who needs request for quotation?

01

Any business or organization that requires quotes for products or services before making a purchasing decision.

02

Procurement departments looking to compare prices from multiple suppliers.

03

Companies planning a large project that requires goods or services from external vendors.

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What is request for quotation?

A request for quotation (RFQ) is a document issued by a buyer to solicit price quotes from potential suppliers for specific goods or services.

Who is required to file request for quotation?

Any organization or individual looking to procure goods or services in a formalized manner may file a request for quotation, typically including businesses, government agencies, and non-profits.

How to fill out request for quotation?

To fill out an RFQ, include details such as the product specifications, quantities needed, delivery timeline, payment terms, and any other pertinent information that would aid suppliers in submitting accurate bids.

What is the purpose of request for quotation?

The purpose of an RFQ is to gather price information from multiple suppliers to facilitate comparison and decision-making for procurement processes.

What information must be reported on request for quotation?

The RFQ should report details such as item descriptions, quantities, delivery schedules, payment terms, and any specific terms or conditions the supplier needs to meet.

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