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This document contains the agenda and minutes from the Planning Commission meeting held on June 11, 2018, including discussions on various conditional use permits, re-zoning, and variances.

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How to fill out planning commission meeting minutes

01

Begin with the date, time, and location of the meeting.

02

List the names of the attendees and note any absences.

03

Record the agenda items discussed during the meeting.

04

Take detailed notes on the discussions, decisions made, and any motions put forward.

05

Include any public comments or input received during the meeting.

06

Summarize the outcomes of each agenda item, noting any actions or appointments.

07

Conclude with the date and time of the next meeting, if scheduled.

08

Ensure that the minutes are clear, concise, and free of personal opinions.

Who needs planning commission meeting minutes?

01

Members of the planning commission who need an official record of proceedings.

02

Local government officials and staff for documentation and reference.

03

Members of the public who wish to stay informed about planning decisions.

04

Developers and stakeholders involved in projects related to planning.

05

Future planning commission members for historical context and continuity.

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What is planning commission meeting minutes?

Planning commission meeting minutes are the official written records of the discussions, decisions, and actions taken during meetings held by a planning commission.

Who is required to file planning commission meeting minutes?

Typically, the designated secretary of the planning commission or a staff member appointed for administrative duties is required to file the meeting minutes.

How to fill out planning commission meeting minutes?

To fill out planning commission meeting minutes, one should document the date, time, and location of the meeting, list all attendees, record the agenda items discussed, note any motions and votes taken, and summarize key discussion points and outcomes.

What is the purpose of planning commission meeting minutes?

The purpose of planning commission meeting minutes is to provide an official, transparent record of the proceedings, decisions, and rationale during the meetings for future reference and public accountability.

What information must be reported on planning commission meeting minutes?

Planning commission meeting minutes must report the date and time of the meeting, names of attendees, summary of discussions, decisions made, motions proposed and their outcomes, and any follow-up actions required.

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