Get the free Council Meeting Minutes of 7.06.15 - City of Oak Park

CITY OF OAK PARK, MICHIGAN REGULAR COUNCIL MEETING OF THE 35th OAK PARK CITY COUNCIL July 6, 2015 7:00 PM MINUTES The meeting was called to order at 7:00 PM by Mayor Pro Tem Levine in the Council

How to fill out council meeting minutes of

How to Fill Out Council Meeting Minutes:

1. Begin by including the name of the council or organization holding the meeting. This could be the name of a city council, school board, homeowners association, or any other governing body.
2. Clearly state the date, time, and location of the meeting at the top of the minutes. This information helps in maintaining accurate records and allows anyone reading the minutes to easily identify when and where the meeting took place.
3. Record the names of all attendees, including council members, staff, and any guests or observers. It is important to accurately note who was present and who was absent to ensure transparency and accountability.
4. Include the agenda items discussed during the meeting. Each agenda item should be listed separately, allowing for simple navigation within the minutes. Provide a brief summary of the discussion, any decisions or actions taken, and the names of those involved in the discussions.
5. Document any resolutions, motions, or votes that occurred during the meeting. This includes recording who made the motions, who seconded them, and the outcome of the vote. Be sure to accurately record both the numerical count and the outcome (e.g., passed, rejected, tabled).
6. Capture any reports or presentations made during the meeting. This could include updates from various departments or committees, presentations from guest speakers, or any other information shared with the council.
7. Note any questions, concerns, or public comments raised during the meeting. It is essential to record these interactions as they reflect public engagement and help in addressing any issues raised by the community.
8. Finally, include any additional information relevant to the meeting, such as upcoming events, announcements, or future agenda items. This ensures that the minutes provide a comprehensive overview of the meeting and serve as a valuable reference for future discussions and decision-making.

Who Needs Council Meeting Minutes:

1. Council Members: The primary audience for council meeting minutes is the council members themselves. The minutes help them recall the discussions that took place, decisions made, and actions taken during the meeting. The minutes provide a record of their deliberations, aiding in accountability and ensuring transparency within the council.
2. Staff and Stakeholders: Council meeting minutes are also essential for staff members who were not present during the meeting but need to be informed about the discussions and decisions made. Additionally, stakeholders such as residents, community organizations, or other government agencies may find the minutes helpful in understanding the council's actions and staying informed about local governance.
3. The Public: Council meeting minutes are public documents that should be made available to the public. Citizens have the right to know what is happening in their local government and the minutes provide them with a detailed account of the proceedings. These minutes allow the public to stay informed, participate in public debates, and hold their elected officials accountable.

By following the suggested structure and considering the target audience, you can successfully fill out council meeting minutes and ensure that they serve their intended purpose.

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What is council meeting minutes of?

Council meeting minutes are a written record of the discussions, decisions, and actions taken during a council meeting.

Who is required to file council meeting minutes of?

The council or governing body holding the meeting is typically responsible for ensuring that the meeting minutes are filed.

How to fill out council meeting minutes of?

Council meeting minutes should be filled out by recording the date and time of the meeting, attendees, agenda items, discussions, decisions made, and any action items assigned.

What is the purpose of council meeting minutes of?

The purpose of council meeting minutes is to provide a formal record of the proceedings and decisions made during a meeting for future reference and transparency.

What information must be reported on council meeting minutes of?

Council meeting minutes must include details such as the date and time of the meeting, names of attendees, agenda items, discussions held, decisions made, and any action items assigned.

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