Get the free Sole Source/ Single Source/ Standardization Form - City of Redlands

Sole Source/ Single Source/ Standardization Form For procurement of supplies, equipment and services valued at $5,000 and over Date: June 3, 2014, TO: Purchasing Division FROM: Finance Purchase Requisition

How to fill out sole source single source

How to fill out sole source single source:

1. Begin by identifying the specific product or service that you require. This should be something that is unique and not readily available from other sources.
2. Next, gather all necessary documentation to support your sole source designation. This may include market research, justification for why the product or service is only available from one source, and any other relevant information.
3. Fill out the appropriate forms provided by your organization or government agency. These forms will typically require you to provide details about the product or service, the supplier, and the reasons for sole sourcing.
4. Be sure to provide clear and concise justifications for why the sole source designation is necessary. This may include factors such as technical compatibility, proprietary rights, or unique specifications.
5. Review the completed forms for accuracy and completeness before submitting them for approval. Make sure all required signatures and supporting documents are attached.
6. Submit the filled-out forms to the appropriate department or authority within your organization or government agency. Follow any additional procedures or guidelines provided for submitting sole source requests.
7. Track the progress of your sole source request and be prepared to provide any additional information or clarification that may be requested. It is important to be responsive and cooperative throughout the process.

Who needs sole source single source?

1. Organizations or government agencies that require a specific product or service that is only available from one source may need sole source designation. This could be due to technical compatibility requirements, proprietary rights, or unique specifications.
2. Businesses or individuals seeking to procure a product or service that has exclusive rights or is patented by a particular supplier may also require sole source designation.
3. In certain cases, sole source designation may be necessary for emergency situations where there is an urgent need for a particular product or service and there is no time for a competitive bidding process.
4. Some industries, such as defense, may have strict regulations that limit the sourcing options for certain products or services, making sole source designation necessary in those cases.
5. It is important to consult the specific rules and regulations of your organization or government agency to determine if sole source designation is appropriate for your particular situation.

For pdfFiller’s FAQs

What is sole source single source?

Sole source single source refers to a procurement method where only one supplier can meet the requirement for a particular good or service.

Who is required to file sole source single source?

Government agencies or organizations that need to procure a good or service and can only do so from one supplier.

How to fill out sole source single source?

To fill out a sole source single source form, provide detailed justification for why only one supplier can meet the requirement, along with the necessary supporting documentation.

What is the purpose of sole source single source?

The purpose of sole source single source is to streamline the procurement process when only one supplier can meet the requirement, saving time and resources.

What information must be reported on sole source single source?

Information such as the rationale for selecting the sole supplier, the estimated cost, and any supporting documentation demonstrating the need for a sole source procurement.

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