Get the free Planning Board Meeting Minutes

Minutes from the Planning Board meeting held on July 29, 2024, detailing roll call, resolutions, public hearings, and discussions regarding Affordable Housing updates and the Master Plan amendment.

How to fill out planning board meeting minutes

How to fill out planning board meeting minutes

1. Start with the header: Include the name of the planning board, date, time, and location of the meeting.
2. List attendees: Record the names of board members present and absent, along with any guests or presenters.
3. Call to order: Note the time the meeting was officially called to order.
4. Approve previous minutes: Document any discussions and votes regarding the approval of the previous meeting minutes.
5. Agenda items: Outline each agenda item discussed, including a brief description of the topic, key points of discussion, and any decisions made.
6. Public comments: If applicable, summarize any comments or questions from the public during the meeting.
7. Action items: Record any tasks assigned, including who is responsible and due dates.
8. Next meeting: Note the date and time of the next meeting, if scheduled.
9. Adjournment: Document the time the meeting was adjourned.

Who needs planning board meeting minutes?

1. Planning board members who need a record of discussions and decisions.
2. Municipal staff for administrative and compliance purposes.
3. Members of the public for transparency and understanding of local governance.
4. Other stakeholders involved in planning and development activities.

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What is planning board meeting minutes?

Planning board meeting minutes are official written records that document the discussions, decisions, and actions taken during meetings of a planning board.

Who is required to file planning board meeting minutes?

Typically, the secretary of the planning board or a designated staff member is required to file the planning board meeting minutes.

How to fill out planning board meeting minutes?

To fill out planning board meeting minutes, one should include the date and time of the meeting, attendance, a summary of discussions, decisions made, action items, and the signature of the person who recorded the minutes.

What is the purpose of planning board meeting minutes?

The purpose of planning board meeting minutes is to provide a legal record of the proceedings, ensure transparency and accountability, and offer a reference for future meetings and decisions.

What information must be reported on planning board meeting minutes?

Planning board meeting minutes must report the date, time, and location of the meeting, names of attendees, summary of discussions, motions made, votes taken, and any decisions or actions approved.