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These minutes summarize the proceedings of the Metropolitan Planning Commission meeting held on May 28, 1998. They include details on roll call, agenda adoption, deferred items, approvals of minutes,

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How to fill out minutes

01

Start with the date, time, and location of the meeting.

02

List the names of attendees and those absent.

03

Record the agenda items discussed.

04

Summarize the key points made during the discussions.

05

Note any decisions made or actions agreed upon.

06

Document who is responsible for each action item and the deadlines.

07

Conclude with the time the meeting ended and the date of the next meeting.

Who needs minutes?

01

Participants of the meeting for reference and follow-up.

02

Team members who were unable to attend to stay informed.

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What is minutes?

Minutes are written records of meetings, capturing key discussions, decisions made, and actions assigned during the meeting.

Who is required to file minutes?

Typically, the secretary of the meeting or an appointed individual is responsible for filing minutes, but all attendees may contribute to the process.

How to fill out minutes?

Minutes should be filled out by noting the date, time, and location of the meeting, listing attendees, summarizing discussions, documenting decisions taken, and assigning action items with deadlines.

What is the purpose of minutes?

The purpose of minutes is to provide an official and accurate record of the meeting, ensure accountability, and facilitate follow-up on action items.

What information must be reported on minutes?

Minutes must report the meeting's date, time, and location, attendees, key discussion points, decisions made, action items assigned (with responsible individuals), and any important announcements.

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