Get the free Sole Source Justification Form

Este formulario debe acompañar las requisiciones para la adquisición única de servicios o suministros que superen los $25,000. La finalidad de esta justificación es demostrar que la competencia

How to fill out sole source justification form

How to fill out sole source justification form

1. Identify the product or service that requires sole source justification.
2. Gather supporting documentation that demonstrates the need for a sole source provider.
3. Complete the header section of the form, including the project title and department.
4. Clearly explain why the selected vendor is the only source capable of fulfilling the requirements.
5. Include a detailed description of the product or service, along with specifications or related information.
6. Provide evidence of prior competition, if any, and explain why it is inadequate.
7. Attach any quotes, proposals, or agreements from the vendor.
8. Review the form for accuracy and completeness before submission.
9. Obtain necessary signatures from authorized personnel.
10. Submit the completed form to the appropriate oversight body or procurement department.

Who needs sole source justification form?

1. Project managers who intend to procure specific goods or services without competition.
2. Departments that require exclusive providers for specialized products or services.
3. Contracting officers responsible for managing procurement processes.
4. Government agencies or organizations following regulations for sole sourcing.

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What is sole source justification form?

The sole source justification form is a document used to explain and justify the decision to procure goods or services from a single source, rather than through a competitive bidding process.

Who is required to file sole source justification form?

Typically, government agencies and organizations that are subject to procurement regulations are required to file a sole source justification form when they intend to make a purchase without competition.

How to fill out sole source justification form?

To fill out the sole source justification form, provide accurate information regarding the procurement, including the reason for selecting a sole source, the unique qualifications of the vendor, and other necessary details that support the justification.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to provide transparency and accountability in the procurement process, ensuring that the decision to not solicit bids is justified and documented.

What information must be reported on sole source justification form?

The information that must be reported includes the description of the goods or services, the vendor's qualifications, the rationale for selecting the sole source, the anticipated cost, and any relevant supporting documentation.