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Minutes of the Shire of Northam Ordinary Council Meeting held on 22 January 2025, covering various agendas including disclosures, attendance, officer reports, applications for leave, and financial

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How to fill out ordinary council meeting minutes

01

Start with the date, time, and location of the meeting.

02

List the names of attendees, including council members and guests.

03

Record the call to order and any opening remarks.

04

Document the approval of the previous meeting's minutes or any amendments.

05

Note all agenda items discussed and decisions made.

06

Include any votes taken, specifying the results.

07

Capture any public comments or presentations.

08

Summarize any reports from committees or officers.

09

End with the time of adjournment.

10

Ensure the minutes are proofread and distributed to members after approval.

Who needs ordinary council meeting minutes?

01

Council members need the minutes for reference and accountability.

02

The public requires minutes for transparency and to stay informed.

03

Future committees may refer to minutes for historical context.

04

Legal entities may need minutes for compliance and documentation purposes.

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What is ordinary council meeting minutes?

Ordinary council meeting minutes are official records that document the discussions, decisions, and actions taken during a regular meeting of a council or governing body.

Who is required to file ordinary council meeting minutes?

Typically, the secretary or designated staff member of the council is responsible for filing the ordinary council meeting minutes.

How to fill out ordinary council meeting minutes?

To fill out ordinary council meeting minutes, summarize discussions, record motions and votes, note attendees, and include any relevant documents or reports presented during the meeting.

What is the purpose of ordinary council meeting minutes?

The purpose of ordinary council meeting minutes is to provide an official record of the meeting's proceedings, ensuring transparency, accountability, and a reference for future meetings.

What information must be reported on ordinary council meeting minutes?

Ordinary council meeting minutes must report the date, time, and location of the meeting, names of attendees, agenda items, main discussion points, decisions made, and any votes taken.

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